PRIVACY POLICY
Data Controller Information
Vervantis Inc. is the data controller for personal data collected through this website. You can contact us at:
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Privacy Officer: privacy@vervantis.com
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Phone: (888) 988-5474
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Address: 1334 E Chandler Blvd. Suite 5-A29, Phoenix, AZ 85048
Definitions
Personal Data: Any data related to an identified or identifiable natural person. Examples of Personal Data include name, address, telephone number, and email address.
Processing: Any operation or set of operations performed on personal data, whether by automatic or manual means, including collection, recording, organization, storage, adaptation, alteration, retrieval, consultation, use, disclosure, dissemination, alignment, combination, restriction, erasure, or destruction.
Data Controller: The entity that determines the purposes and means of processing personal data.
Data Subject: An identified or identifiable natural person whose personal data is processed.
Information Collection
Cookies
We use cookies for website functionality and performance. More info is available at allaboutcookies.org. Essential cookies are required for site operation.
Data Types Collected
| Data Type | Examples | Collection Method |
|---|---|---|
| Information you provide | Name, contact details, company info, employment history | Contact forms, job applications |
| Automatic data | IP addresses, cookies, usage data | Website visits, device identification |
| Third-party data | Combined offline/online data | Partners, advertisers, marketing agencies |
Legal Basis and Data Use
Legal Basis
| Legal Basis | Purpose | Examples |
|---|---|---|
| Consent | Marketing communications, non-essential cookies | Newsletter subscriptions |
| Contract | Providing requested services | Service delivery, support |
| Legitimate Interests | Business improvement, analytics, security | Website optimization, user experience |
| Legal Obligation | Legal compliance | Required record keeping |
Data Uses
We use Personal Data to:
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Provide requested services and optimal customer experience
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Communicate about services (with an unsubscribe option for marketing)
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Customize website experience and navigation
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Conduct business improvement and analytics
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Enhance security and prevent misuse
If we intend to use Personal Data for new purposes not previously described, we will provide notice (and obtain consent where required) before such new processing takes place.
Data Retention
Personal Data will be kept as long as necessary for the fulfillment of the purposes outlined above, typically for a period of 5–7 years from the last interaction or as required by applicable laws or legal orders. Specific retention periods may vary based on:
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Contact inquiries: 3 years from last contact
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Employment applications: 2 years from application date
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Marketing data: Until unsubscribed or 5 years of inactivity
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Website analytics: 2 years
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Legal requirements: As mandated by applicable law
When Personal Data is no longer needed, it will be securely deleted or anonymized in accordance with our data retention and disposal procedures.
International Data Transfers
When we transfer personal data outside the United States, we ensure appropriate safeguards are in place in accordance with applicable data protection laws, including standard contractual clauses or adequacy decisions recognized by relevant authorities.
Data Sharing and Third Parties
Data may be shared with third parties like vendors and business partners, hereinafter also referred to as "sub-processors", to provide services. Third-party service providers are required to take appropriate security measures to protect your data in line with existing policies. Third parties are not permitted to use data for their own purposes. We permit processing of data only for specified purposes.
We require third parties to handle your Personal Data collected through the Vervantis Website in accordance with appropriate contractual privacy and security provisions and this Privacy Notice. Personal data may be shared with third parties if there is a duty to disclose or share personal data in order to comply with any legal obligation, or to protect the rights, property or safety of the Website, users, and others. When data is shared with third parties, for the purposes as mentioned in this policy, the minimum amount necessary will be used for such purposes.
Information with Third Parties
Personal Data is only shared with third parties as described in this Privacy Notice. No information is sold or rented to third parties for their own marketing purposes.
Legal Rights and Obligations
In certain limited circumstances, Vervantis may need to disclose Personal Data in order to comply with a legal obligation or demand, such as to comply with reporting obligations to governing regulatory authorities, or in connection with the sale or transfer of product lines or divisions, which includes the services provided through one or more of the Vervantis Website. In such instances, measures will be taken to protect your Personal Data to the maximum extent possible.
Vervantis reserves the right to use Personal Data to investigate and prosecute users who violate rules or who engage in behavior that is illegal or harmful to others.
Privacy of Children
Vervantis does not knowingly collect or use any Personal Data directly from children under 16 on Vervantis Website. Vervantis does not knowingly allow children to communicate, or to use online services. Parents that become aware that their child has provided information should contact Vervantis to address any issues.
Automated Decision-Making
Vervantis does not use automated decision-making or profiling that produces legal or similarly significant effects concerning you.
Your Privacy Rights (CCPA/GDPR)
| Right | Description | Process |
|---|---|---|
| Access | Request details about data collected and use | Contact the Privacy Officer |
| Correction | Modify incorrect contact information | Submit a correction request |
| Deletion | Request data deletion (some retention required by law) | May affect service availability |
| Portability | Receive data in machine-readable format | Where technically feasible |
| Objection | Object to marketing or legitimate interest processing | Opt-out or contact Privacy Officer |
You are responsible for ensuring that any Personal Data you provide to Vervantis is accurate and up to date, and for notifying us promptly if your information changes.
Contacting the Privacy Officer
You can contact our Privacy Officer using the contact details provided in the Data Controller Information section above.
We typically acknowledge inquiries within 2 business days and will provide a substantive response within 30 days, or within an extended period (up to 60 days for complex requests) as permitted by law.
You may also lodge complaints with your local data protection authorities if you believe your rights have been violated.
"Do Not Sell" Choice (For California Consumers)
Vervantis Inc. does not sell your personal data to anyone, and hence complies with the CCPA's privacy rights related to the sale of personal data.
Marketing Communications Choice
Vervantis may communicate with clients through various channels about Products and Services or products and services that partners offer. Clients may choose to opt-out of some or all marketing communications at the time of providing personal information. For example, submitting contact information through the Website, clients have a choice to opt-out of receiving marketing communications. However, customers will continue to receive invoices, service and transactional notices, and similar communications.
Advertising Choice
Clients can opt-out of targeted ads that may be seen on the internet after visiting the Website. To exercise this choice, clients can disable the advertising related cookies from the cookie banner. Clients will not be discriminated against if they choose to exercise options related to personal data. However, exercising some of the choices available may have some consequences related to communication. For example, if a prospective customer chose not to receive marketing communications.
Data Protection Principles (GDPR Article 5)
| Principle | Requirement |
|---|---|
| Lawfulness | Process data lawfully, fairly, transparently |
| Purpose limitation | Collect for specific, explicit, legitimate purposes |
| Data minimization | Adequate, relevant, limited to necessary |
| Accuracy | Accurate, up-to-date, correct inaccurate data promptly |
| Storage limitation | Keep only as long as necessary for purposes |
| Security | Appropriate technical and organizational security measures |
Vervantis periodically reviews its privacy practices and compliance with this Privacy Notice and related policies, and will take appropriate action in the event of non-compliance.
Data Security
| Security Measure | Implementation |
|---|---|
| Encryption | Data encrypted in transit and at rest |
| Access controls | Limited to authorized personnel only |
| Monitoring | Regular security monitoring and assessment |
| Disposal | Secure disposal when no longer needed |
| Hosting | AWS US-West (Oregon) with data protection safeguards |
| Breach notification | Users and authorities notified as required by law |
Important: While we maintain industry-standard security, no system is 100% secure. Exercise caution when transmitting sensitive data online.
Links to Third-Party Sites and Social Media Plug-ins
This Privacy Notice does not apply to third-party websites to which Vervantis Website may link. Vervantis Website may use social media plug-ins (e.g., the Facebook "Like" button, "Share to Twitter" button) to enable the ability to share information with others.
When visiting the Vervantis Website, the operator of the social plug-in can place a cookie on the user's computer or other electronic device that enables that operator to recognize individuals who have previously visited the Website. If logged into the social media websites (e.g., Facebook, LinkedIn, Twitter) while browsing the Vervantis Website, the social media plug-in may allow that social media website to receive information about visiting the Vervantis Website. The social media plug-in may allow the social media website to share information about activities on the Vervantis Website with other users on social media websites. These sharing settings are managed by the social media website and governed by its privacy policy.
Changes to Our Privacy Notice
Vervantis will only use Personal Data in the manner described in the Privacy Notice in effect when the information was collected from the client or as authorized by the client. However, and subject to any applicable consent requirements, or if required by law, Vervantis reserves the right to change the terms of this Privacy Notice at any time.
Any changes to this Privacy Notice will be reflected on this page with a new effective date. Material changes will be communicated to users via email notification to the address on file (where applicable) or prominent notice on our website. Vervantis encourages clients to review the Privacy Notice regularly for any changes. Any Personal Data collected upon continued use of the Vervantis Website will be handled in accordance with the currently posted Privacy Notice.
Monitoring and Compliance
Vervantis periodically reviews its privacy practices, data processing activities, and related controls to ensure ongoing compliance with this Privacy Notice and applicable laws.
Privacy compliance issues are handled through our internal incident response and corrective action procedures and may require regulatory notification and remediation where appropriate.
