Automated Invoice Collection

Automated Invoice Collection

Automated Invoice Collection


Automated invoice collection solves one of the biggest frustrations for organizations – the process of receiving, validating and paying utility invoices. The cost of missing invoices starts with late fees and quickly escalates to disconnections which seriously impact operations and reputational risk.

Furthermore, utility consumption data required for sustainability reporting almost always creates a big challenge for organizations reporting into third-party mechanisms like CDP or DJSI.

Vervantis automated invoice collection service solves the problem. Invoices are received directly from utility companies and uploaded via an electronic data interchange (EDI) translation program. Missing invoices are always chased from the utility.

Invoices are scanned, keyed and uploaded to the bill management system providing a digital record of the data for analysis along with the original bill in a pdf format.

Data integrity is improved through validation. As invoices enter our system they are rigorously checked providing a deep analysis of cost and use by re-creating the invoice from first principles in a process that goes beyond simple A x B = C calculations.  Any bills that fail this process are brought to attention in a daily exception.

A separate service is available to resolve exceptions and provide payment of invoices which streamlines the process further and reduces the burden on accounts payable teams.

On-line reporting is accessed through a secure, encrypted web portal via the internet. Over 70 different report types are available with many customizable options to provide full insight and auditability of utility spends.

Most noteworthy is 100% of invoice data is digitized and available to support energy efficiency or sustainability programs.

Vervantis are Channel Partners of Capturis – North Americas leading UBM service provider. As Channel Partners Vervantis are uniquly positioned to manage utility billing data, invoice exceptions, account open close administration and reporting.  Utility data streams are automatically uploaded to DataHub360™, our secure cloud-based energy management portal.

Whether you’re a seasoned professional, or automating utility invoice collection for the first time, our team has the knowledge and insight to improve your process and save you more – guaranteed!

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Utility Rates Analyzed

Competetive & Regulated Markets

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States (USA & Can) & EMEA

All Geographies Covered

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Years of Experience

We know what we're doing.

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No one treated the same

You'll never be a number!