Automated Invoice Collection

Reduce processing costs with automated invoice collection

The cost of missing invoices starts with late fees and quickly escalates to disconnections which seriously impact operations and reputational risk. Vervantis automated invoice collection solves the problem.

Reduce Processing Costs

Automated invoice collection solves one of the biggest frustrations for organizations – the process of receiving, validating and paying utility invoices.

Furthermore, utility consumption data required for sustainability reporting almost always creates a big challenge for organizations reporting into third-party mechanisms like CDP or DJSI.

Vervantis automated invoice collection service solves the problem. Invoices are received directly from utility companies and uploaded via an electronic data interchange (EDI) translation program. Missing invoices are always chased from the utility.

Invoices are scanned, keyed, and uploaded to the bill management system providing a digital record of the data for analysis along with the original bill in a pdf format.

We validate all invoices to improved data integrity. As invoices enter our system, they are rigorously checked, providing an in-depth analysis of cost and use by re-creating the invoice from first principles in a process that goes beyond simple A x B = C calculations. Any invoices that fail the utility bill validation process are flagged immediately in an exception report.

A separate service is available to resolve exceptions and provide payment of invoices, which streamlines the process further and reduces the burden on accounts payable teams.

Access online reporting through a secure, encrypted web portal via the internet. Over 70 different report types are available with many customizable options to provide full insight and auditability of utility spends.

Most noteworthy is 100% of invoice data is digitized and available to support energy efficiency or sustainability programs.

  • Streamline Expense Management

  • Improve Data Quality

  • Reduce Processing Costs

Assurance is the Cornerstone of Excellence

Vervantis is SOC2 Type II certified by independent auditors of the Association of International Certified Professional Accountants (AICPA). This is an ongoing, year-round process that attests our controls and processes meet AICPA trust criteria, as well as rigorous independent penetration testing of our utility software DataHub360TM ensuring data is secure. Cyber insurance is standard in our agreements providing additional assurance and peace of mind.

Call us at (480)550-9225 to learn more today!

Talk to one of our account managers.

Utility Bill Management Specialists

Automated Invoice Collection

The cost of missing invoices starts with late fees and quickly escalates to disconnections which seriously impact operations and reputational risk. Vervantis automated invoice collection solves the problem.

Learn more >>

Exception Resolution

Our billing specialists thoroughly investigate and resolve all utility bill exceptions directly with utility vendors, so there is only contact to an organization’s accounts payable or facilities team when all other known avenues have been exhausted.

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Open Close Services

Our utility billing specialists do all the heavy lifting. Working as an extension of your team, we create fully customizable utility administration solutions that respond to fluctuations in demand.

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Deposit Recovery

Using a proven process, our team of specialists audit accounts and record deposit values, negotiating their release and tracking refunds to ensure checks are issued or credits made on utility bills.

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Audits & Accruals

We audit leases and investigate utility accruals to resolution. Improve cash flow and swiftly remove the need for charge-back estimates or accrued amounts in financial statements.

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Utility Budgets

Our experts carefully plan utility budgets, using multilayered modeling and analysis. This analysis, combined with our utility data cleansing methodologies, ensures financial-grade certainty down to the account level.

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Explore Our Services

Energy consultancy and utility procurement is much more complex than signing a contract and hoping you’ve made the right decision.

The speed and accuracy required for timely bill payment, exception resolution, and open close management.

Energy & Sustainability is streamlined with our agile and accredited financial-grade reporting software that underpins CSR programs.

Our distributed generation and energy storage specialists provide independent financial-grade analysis, project management.

Serving Commercial and Industrial Energy Consumers Across the Globe

Vervantis commercial energy consultants serve multiple countries and geographies providing a single solution for outsourced energy & sustainability expertise for businesses. We manage and centralize utility, CSR and ES&G programs, providing regional support to deliver local language expertise across established and emerging markets.

“Vervantis manages our energy purchasing, billing, account administration, sustainability and everything in-between. The service is incredible, they’re always going beyond our agreement to help”

Winnie Buchanan

Director Facilities – Aaron’s Inc.

“The team at Vervantis got to know our business and found a renewable energy solution that not only met our environmental goals but saved us money and provided covered parking too”

Brian Wedgeworth

Facilities Director –
Mountain Park Health Centers

“We used Vervantis engineers for ASHRAE energy audits of our town buildings. The operational and behavioral inefficiencies identified saved us almost 10% without spending a cent on equipment”

JoAnn Cathcart

Town N. Attleborough

Utility Rates Analyzed

Saving $ Everywhere

Spend Managed $m

Cost Assurance

Years of Experience

Knowledge Is Power

Invoices Processed

Growing Every Day!