Utility Bill Management

Utility bill management identifies errors, streamlines processing, and simplifies payment

Paying utility bills is expensive, time-consuming and resource heavy. We automate the collection and on-time payment of invoices, accurately resolving billing queries, payment exceptions, and account open-close requests. Our team is proven to reduce utility bill processing costs by up to 60%.

Who Should Consider a Utility Bill Management Program?

If you receive more than 200 utility invoices per month, then you will benefit from an automated bill payment process. Here’s why:

  • You will make immediate savings on internal resources and labor
  • Receive financial grade invoice validations
  • Make timely payments with fewer late fees
  • Get proactive management of missing bills and investigation of billing exceptions
  • Support with account open and close requests
  • Fewer disconnection notices
  • Better quality data for sustainability reporting, and the identification of underperforming sites.

If you need more help on finding the value just click this link on how to build a business case.

  • Streamline Expense Management

  • Improve Data Quality

  • Reduce Processing Costs

Assurance is the Cornerstone of Excellence

Vervantis is SOC2 Type II certified by independent auditors of the Association of International Certified Professional Accountants (AICPA). This is an ongoing, year-round process that attests our controls and processes meet AICPA trust criteria, as well as rigorous independent penetration testing of our utility software DataHub360TM ensuring data is secure. Cyber insurance is standard in our agreements providing additional assurance and peace of mind.

Call us at (888) 988-5474 to learn more today!

Talk to one of our account managers.


DataHub360™, our proprietary web-based energy management portal, makes tracking your sites and utilities simple. Built-in mapping of sites and accounts delivers immediate access to every bill with filters and data download options at every step. Schedule a new account or close an existing one and track progress all within the software. DataHub360™ also delivers a suite of energy metrics and analyses 24 hours a day, ensuring your accounts and facilities team have the very latest information on the energy and utility programs at their fingertips.

Utility Bill Management Process Flow

Utility Bill Management Specialists

Automated Invoice Collection

The cost of missing invoices starts with late fees and quickly escalates to disconnections which seriously impact operations and reputational risk. Vervantis automated invoice collection solves the problem.

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Exception Resolution

Our billing specialists thoroughly investigate and resolve all utility bill exceptions directly with utility vendors, so there is only contact to an organization’s accounts payable or facilities team when all other known avenues have been exhausted.

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Open Close Services

Our utility billing specialists do all the heavy lifting. Working as an extension of your team, we create fully customizable utility administration solutions that respond to fluctuations in demand.

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Deposit Recovery

Using a proven process, our team of specialists audit accounts and record deposit values, negotiating their release and tracking refunds to ensure checks are issued or credits made on utility bills.

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Audits & Accruals

We audit leases and investigate utility accruals to resolution. Improve cash flow and swiftly remove the need for charge-back estimates or accrued amounts in financial statements.

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Utility Budgets

Our experts carefully plan utility budgets, using multilayered modeling and analysis. This analysis, combined with our utility data cleansing methodologies, ensures financial-grade certainty down to the account level.

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Explore Our Services

Energy consultancy and utility procurement is much more complex than signing a contract and hoping you’ve made the right decision.

The speed and accuracy required for timely bill payment, exception resolution, and open close management.

Energy & Sustainability is streamlined with our agile and accredited financial-grade reporting software that underpins CSR programs.

Our distributed generation and energy storage specialists provide independent financial-grade analysis, project management.

Serving Commercial and Industrial Energy Consumers Across the Globe

Vervantis commercial energy consultants serve multiple countries and geographies providing a single solution for outsourced energy & sustainability expertise for businesses. We manage and centralize utility, CSR and ES&G programs, providing regional support to deliver local language expertise across established and emerging markets.

“Vervantis manages our energy purchasing, billing, account administration, sustainability and everything in-between. The service is incredible, they’re always going beyond our agreement to help”

Winnie Buchanan

Director Facilities – Aaron’s Inc.

“The team at Vervantis got to know our business and found a renewable energy solution that not only met our environmental goals but saved us money and provided covered parking too”

Brian Wedgeworth

Facilities Director –
Mountain Park Health Centers

“We used Vervantis engineers for ASHRAE energy audits of our town buildings. The operational and behavioral inefficiencies identified saved us almost 10% without spending a cent on equipment”

JoAnn Cathcart

Town N. Attleborough

Utility Rates Analyzed

Competitive & Regulated Markets

States (USA & Can) & EMEA

A Global Impact

Years of Experience

We Know What We’re Doing!

No One Treated The Same

You’ll Never Be A Number