Utility Audit & Accrual Resolution

Accurate utility lease audits, invoice redistributions, and accrual resolution

Vervantis are experts in accurately redistributing invoices for tenant billing. We audit leases and investigate utility accruals to resolution. Improve cash flow and swiftly remove the need for charge-back estimates or accrued amounts in financial statements..

Utility Audit & Accrual Process

A team of industry experts specializing in large and medium-sized companies provides utility audit & accrual resolution services. We deliver an accurate and swift resolution of complex billing anomalies, lease responsibilities, tenant redistributions, and aging utility accrual issues.

Incurred utility accruals during an accounting period for which no there are no received invoices are, therefore, estimated figures since the invoice, when received, may show a different amount. Vervantis billing specialists investigate and audit every accrual to resolution, removing the need for estimates and annual reporting of accrued amounts in financial statements.

Organizations with large portfolios have found it beneficial to continue this audit philosophy into the rest of the portfolio to make sure utilities are billed correctly. Vervantis compare utility invoices against facilities, landlord and lease agreements, and sub-tenant agreements to accurately apply charges and tenant bill-backs.

Vervantis accurately create invoices for tenants from sub-meters based on actual usage. If sub-meters are not available, our billing specialists divide vendor invoices by user-defined factors such as square footage, calculated, or customized energy use intensity metrics.

Every location is subject to a thorough examination to ensure every utility account is matched to a live site. Accounts identified as billing but vacated are closed with payment responsibilities correctly established and recorded within utility bill payment systems and accounts payable departments.

The forensic nature of the audit process provides organizations with a reliable dataset of validated accounts necessary for effective planning and accurate utility budgeting.

  • Streamline Expense Management

  • Improve Data Quality

  • Reduce Processing Costs

Assurance is the Cornerstone of Excellence

Vervantis is SOC2 Type II certified by independent auditors of the Association of International Certified Professional Accountants (AICPA). This is an ongoing, year-round process that attests our controls and processes meet AICPA trust criteria, as well as rigorous independent penetration testing of our utility software DataHub360TM ensuring data is secure. Cyber insurance is standard in our agreements providing additional assurance and peace of mind.

Call us at (480)550-9225 to learn more today!

Talk to one of our account managers.

Utility Bill Management Specialists

Automated Invoice Collection

The cost of missing invoices starts with late fees and quickly escalates to disconnections which seriously impact operations and reputational risk. Vervantis automated invoice collection solves the problem.

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Exception Resolution

Our billing specialists thoroughly investigate and resolve all utility bill exceptions directly with utility vendors, so there is only contact to an organization’s accounts payable or facilities team when all other known avenues have been exhausted.

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Open Close Services

Our utility billing specialists do all the heavy lifting. Working as an extension of your team, we create fully customizable utility administration solutions that respond to fluctuations in demand.

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Deposit Recovery

Using a proven process, our team of specialists audit accounts and record deposit values, negotiating their release and tracking refunds to ensure checks are issued or credits made on utility bills.

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Audits & Accruals

We audit leases and investigate utility accruals to resolution. Improve cash flow and swiftly remove the need for charge-back estimates or accrued amounts in financial statements.

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Utility Budgets

Our experts carefully plan utility budgets, using multilayered modeling and analysis. This analysis, combined with our utility data cleansing methodologies, ensures financial-grade certainty down to the account level.

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Explore Our Services

Energy consultancy and utility procurement is much more complex than signing a contract and hoping you’ve made the right decision.

The speed and accuracy required for timely bill payment, exception resolution, and open close management.

Energy & Sustainability is streamlined with our agile and accredited financial-grade reporting software that underpins CSR programs.

Our distributed generation and energy storage specialists provide independent financial-grade analysis, project management.

Serving Commercial and Industrial Energy Consumers Across the Globe

Vervantis commercial energy consultants serve multiple countries and geographies providing a single solution for outsourced energy & sustainability expertise for businesses. We manage and centralize utility, CSR and ES&G programs, providing regional support to deliver local language expertise across established and emerging markets.

“Vervantis manages our energy purchasing, billing, account administration, sustainability and everything in-between. The service is incredible, they’re always going beyond our agreement to help”

Winnie Buchanan

Director Facilities – Aaron’s Inc.

“The team at Vervantis got to know our business and found a renewable energy solution that not only met our environmental goals but saved us money and provided covered parking too”

Brian Wedgeworth

Facilities Director –
Mountain Park Health Centers

“We used Vervantis engineers for ASHRAE energy audits of our town buildings. The operational and behavioral inefficiencies identified saved us almost 10% without spending a cent on equipment”

JoAnn Cathcart

Town N. Attleborough

Utility Rates Analyzed

Saving $ Everywhere

Spend Managed $m

Cost Assurance

Years of Experience

Knowledge Is Power

Invoices Processed

Growing Every Day!