Automated Invoice Collection

Automated Invoice Collection

Automating Invoice Collection & Payment


One of the biggest frustrations for organizations is the process of receiving, validating and paying utility invoices. The business cost of missing or delayed invoices starts with late fees and can quickly escalate to disconnections that could seriously impact reputational risk.

Vervantis automate the entire process using its bill management service which enables invoice files to be received directly from utility companies and uploaded to the bill management system via an electronic data interchange (EDI) translation program. Missing invoices are always chased from the utility.

All invoices are processed on a first-due, first-through philosophy from the moment they are received with monitoring that enables us to quickly identify critical invoices and ensure they are entered and approved.  By prioritizing the invoices, organizations experienced a significant reduction in late fees, balance forwards, and shut-off notices.

As invoices enter our system they are rigorously validated providing a deep analysis of cost and use by building up the invoice from first principles in a process that goes beyond simple A x B = C calculations.  Bills that fail this process are brought to attention in a daily exception. If required, Vervantis can also organize the resolution of exceptions and payment of invoices which streamlines the process further and reduces the burden on accounts payable teams.

On-line reporting is available through a secured, encrypted web portal via the Internet. Over 80 different report types are available with many customizable options to provide full insight and auditability of utility spends. 100% of invoice data is digitized and available to support energy management or sustainability programs.

Whether you’re a seasoned professional, or automating utility invoice collection for the first time, our team has the knowledge and insight to improve your process and save you more – guaranteed!

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Utility Rates Analyzed

Competetive & Regulated Markets

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States (USA & Can) & EMEA

All Geographies Covered

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Years of Experience

We know what we're doing.

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No one treated the same

You'll never be a number!